Agendas & minutes 2017-21
Brief description & keywords: Because the AGM had not been called in time the strata management agreement was about to run out. So a paper meeting was held to extend the current agreement by 3 months. Also, plumbing work in lot 10 courtyard approved.
31st May 2017
Brief description & keywords: Attended by a previously unknown strata manager from GK Strata. Meeting only extended the agency agreement by 1 month while a new manager was sourced. The next day GK contacted the committee and said this was unacceptable and were closing our books (what they hadn’t already lost!). These minutes were constructed by I Bruce from memory.
Brief description & keywords: Because of dissatisfaction with services provided by GK Strata Management meeting decided to seek and review quotes from other strata management firms.
Brief description & keywords: Appointment of Whelan Property Group Strata Management Services as new strata managers.
Brief description & keywords: Changes to by-laws; Quotes for French doors lots 3, 6 & 9; Ceilings lot 3; Access to lot 1 courtyard; Car parking in driveway.
Brief description & keywords: Problem of building water meter being located in lot 1 courtyard; Garbage bin locks; Typing of by-laws; Quotes for rear fire stairs; Lot 3 ceiling repairs; Insurance assessor’s report; French doors lots 3, 6 & 9; Email threads.
Brief description & keywords: Land survey by surveyor completed.
Insurance assessor’s report received & actioned.
French doors discussed.
Repairs to lot 3 ceilings; garbage bin locks; lot 10 downpipe.
Brief description & keywords: Quote accepted to rebuild the wooden rear stairs.
Quote accepted for installing childproof window locks.
French door issue to go to a general meeting.
Engineers to proceed with damp work in lower corridor.
Typing of by-laws; garbage bin locks; French doors; rear stairs; land survey; rat problem; celtis australis seedlings.
Brief description & keywords: Maintenance or replacement of the 9 sets of French doors (3 each in lots 3, 6 & 9) was the main issue. The history is given as an attachment to the agenda for the meeting. A motion to replace the doors in aluminium and a motion to replace them in wood were defeated. Also the motion to raise a special levy of $35,000.00 to pay for them was defeated. A verbal quote for repairs was heard; committee to investigate.
Adoption of new model by-laws was discussed. Possible versions included with the meeting agenda. Meeting decided the committee should make a decision and present the chosen new set of by-laws to the next general meeting for acceptance. French doors; balconies; by-laws.
Normal debt recovery procedures suspended for 12 months due to Covid-19 restrictions. Resolved to source a Capital Works Fund forecast and an Asbestos Management Report. Imposed a $5,000 +GST spend restriction on the committee. Lower hallway to be included in any future works on hallways. Obtain a BCA certification of the rear wooden stairs. Resolved to engage an engineer to provide a report on rising damp issues in lower flats (lots 10 & 11). WPG to obtain a bylaw for all owners to place water heaters on the exterior of the building. EGM to be held later in the year to pass this bylaw.
Resolved to source a Capital Works Fund forecast and obtain quotes for an Asbestos Management Report. Imposed a $15,000 +GST spend restriction on the committee. Appointed Whelan Property Group for the next 3 years as strata managers.
AGM reconvened, because several OC members did not receive agenda for previous meeting. Resolved to obtain a building valuation. Resolved to obtain a Capital Works Fund forecast, a Work Health & Safety Report and an Asbestos Management Report. Imposed a $15,000 +GST spend restriction on the committee. Appointed Whelan Property Group for the next 3 years as strata managers.
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